The Systems and Procedures Review Committee (SPRC) was created primarily to promote and uphold efficient and effective delivery of the Department’s services to all clients by virtue of the Regional Special Order # 23 series of 2013
According to the SPRC Chairperson, OIC Assistant Regional Director for Administration (OARDA) Nora D. Dela Paz, SPRC ensures that principles of good governance and judicious spending or utilization of government resources are consistently observed.
To realize its goal, SPRC reviews and enhances the existing policies and guidelines suited to the current regional situation. New policies formulated are anchored to the existing guidelines of the Department (Central Office and Field Office), Department of Budget and Management (DBM), Commission on Audit (COA), Bureau of Internal Revenue (BIR), Civil Service Commission (CSC) Circulars and other related laws.
Thus, SPRC also monitors the implementation or compliance to the said policies.
As to the implementation of the following newly crafted and enhanced policies and guidelines, SPRC vigorously ensures its strict observance: 1) Regional Memorandum Circular (RMC) #1 Series of 2013 Implementing Guidelines on the Management of Livelihood Projects in Centers and Institutions 2) RMC #3 Series of 2013 3) RMC #5 Series of 2013 Management, Utilization and Liquidation of Cash Advances and Petty Cash Funds in the Field Office 4) Other Policies such as Policy on Request for Authority to Render Overtime Duty, Policy on Application for Leave/Monetization of Leave Credits Below 30 Days, Policy on the Use of Closed Circuit Television (CCTV)-Monitoring, Recording, Data Analysis and Information Management, and Policy on the Approval of Requests for Red Plate Vehicle Use and for Other Related Matter.
The corresponding memoranda and consistent monitoring of compliance to the policies yielded positive result. Delayed submission of documents and man hours spent in reviewing, correcting, and processing of such were lessened. Observance of completed staff work was also gradually observed.
Towards 2014, SPRC intensifies its strengthening of established systems and gauge its impact, efficiency and effectiveness. It will continue reviewing and enhancing existing guidelines on economy measures such as in the conduct of trainings, facilities and energy consumption, and stewardship of government resources.
This is to ensure that every staff in actual physical possession or entrusted with custody and control of government supplies and property shall be responsible for its proper use and care and must exercise the diligence of a good father of a family in the utilization and safekeeping of such. (by: Jaesem Ryan A. Gaces, Administrative Assistant V, Listahanan/NHTS-PR)